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Service Pack 1 for Microsoft Visio Bit Edition contains new updates which improve security, performance, and stability. This update provides the latest fixes to Microsoft Visio Bit Edition. Additionally, this update contains stability and performance.
 
 

 

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Click here to read the Privacy Statement. Talk to an expert. Need help? No Thanks. Microsoft Corporation. Create professional diagrams easily with ready-made templates and shapes Get started quickly with a familiar Office-like experience Use your finger or pen to draw and take notes naturally on touch-enabled devices Create database visualizations using built-in database model diagrams Collaborate with others by adding and replying to comments directly within Visio.

Compare all Visio solutions. Overview Requirements. Previous Next. Turn complex ideas into clear visuals. Get started quickly with ready-made templates and thousands of customizable shapes. Collaborate with others and share diagrams seamlessly. Familiar Office interface that helps you build diagrams more efficiently.

Create and share professional diagrams. Skip Features of Visio Standard Versatile templates and thousands of shapes Choose from dozens of templates, including built-in wireframes, and thousands of customizable shapes to transform numbers, ideas, and other data points into coherent and impactful stories. These new field types are essentially recordsets in fields and allow the storage of multiple values or files in one field. For the first time, this allowed Access applications to be run without having to install Access on their PC and was the first support of Mac users.

Any user on the SharePoint site with sufficient rights could use the Access Web service. A copy of Access was still required for the developer to create the Access Web service, and the desktop version of Access remained part of Access The Access Web services were not the same as the desktop applications. The data was no longer in an Access database but SharePoint lists. An Access desktop database could link to the SharePoint data, so hybrid applications were possible so that SharePoint users needing basic views and edits could be supported while the more sophisticated, traditional applications could remain in the desktop Access database.

Microsoft Access offers traditional Access desktop applications plus a significantly updated SharePoint web service. Unlike SharePoint lists, this offers true relational database design with referential integrity, scalability, extensibility and performance one would expect from SQL Server. The Access desktop is similar to Access but several features were discontinued including support for Access Data Projects [ clarification needed ] ADPs , pivot tables, pivot charts, Access data collections, source code control, replication, and other legacy features.

In addition to using its own database storage file, Microsoft Access also may be used as the ‘front-end’ of a program while other products act as the ‘back-end’ tables, such as Microsoft SQL Server and non-Microsoft products such as Oracle and Sybase. NET , or Visual Studio. NET will use the Microsoft Access database format for its tables and queries.

Microsoft Access may also be part of a more complex solution, where it may be integrated with other technologies such as Microsoft Excel , Microsoft Outlook , Microsoft Word , Microsoft PowerPoint and ActiveX controls. Access tables support a variety of standard field types, indices , and referential integrity including cascading updates and deletes. Access also includes a query interface, forms to display and enter data, and reports for printing.

The underlying Access database , which contains these objects, is multi-user and handles record-locking. Repetitive tasks can be automated through macros with point-and-click options. It is also easy to place a database on a network and have multiple users share and update data without overwriting each other’s work. Data is locked at the record level which is significantly different from Excel which locks the entire spreadsheet.

There are template databases within the program and for download from Microsoft’s website. These options are available upon starting Access and allow users to enhance a database with predefined tables, queries , forms, reports, and macros. Power users and developers can extend basic end-user solutions to a professional solution with advanced automation, data validation , error trapping , and multi-user support.

The number of simultaneous users that can be supported depends on the amount of data, the tasks being performed, level of use, and application design. Generally accepted limits are solutions with 1 GB or less of data Access supports up to 2 GB and it performs quite well with or fewer simultaneous connections concurrent users are supported.

If using an Access database solution in a multi-user scenario, the application should be “split”. This means that the tables are in one file called the back end typically stored on a shared network folder and the application components forms, reports, queries, code, macros, linked tables are in another file called the front end.

The linked tables in the front end point to the back end file. Each user of the Access application would then receive his or her own copy of the front end file. Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed to scale to support more data and users by linking to multiple Access databases or using a back-end database like Microsoft SQL Server. With the latter design, the amount of data and users can scale to enterprise-level solutions.

Microsoft Access’s role in web development prior to version is limited. User interface features of Access, such as forms and reports, only work in Windows. In versions through an Access object type called Data Access Pages created publishable web pages. Data Access Pages are no longer supported. The data i. Access allows databases to be published to SharePoint web sites running Access Services.

These web-based forms and reports run in any modern web browser. The resulting web forms and reports, when accessed via a web browser, don’t require any add-ins or extensions e.

Access can create web applications directly in SharePoint sites running Access Services. Access web solutions store its data in an underlying SQL Server database which is much more scalable and robust than the Access version which used SharePoint lists to store its data. Access Services in SharePoint has since been retired.

A compiled version of an Access database file extensions. ADE; ACCDE only works with Access or later can be created to prevent users from accessing the design surfaces to modify module code, forms, and reports.

Both the. MDE and. ADE versions of an Access database are used when end-user modifications are not allowed or when the application’s source code should be kept confidential. Microsoft also offers developer extensions for download to help distribute Access applications, create database templates, and integrate source code control with Microsoft Visual SourceSafe.

Users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control. Access also has report creation features that can work with any data source that Access can access. The original concept of Access was for end users to be able to access data from any source.

It also has the ability to link to data in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data to change while ensuring that Access uses the latest data. It can perform heterogeneous joins between data sets stored across different platforms. Access is often used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally. This makes it very convenient to distribute the entire application to another user, who can run it in disconnected environments.

One of the benefits of Access from a programmer’s perspective is its relative compatibility with SQL structured query language —queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables.

Users can mix and use both VBA and “Macros” for programming forms and logic and offers object-oriented possibilities. VBA can also be included in queries. Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and. Microsoft Access is a file server -based database. Unlike client—server relational database management systems RDBMS , Microsoft Access does not implement database triggers , stored procedures , or transaction logging.

To hyperlink pages, select a text or shape to be linked to and click Links in the Insert tab in the Ribbon. In the Hyperlinks dialog box, make sure to click Browse… adjacent to the Sub-address field. Select the destination page in the Page field. You can also set a default zoom level in the Zoom dropdown menu so that navigating to the linked page opens it at the desired zoom.

You need not be content with the default theme. Visio allows to customize the theme and overall look of the document. To apply a theme, go to the Design tab and choose from any of the many theme options available. Once you click any of the available themes, the theme will be applied to the document. You can further personalize it by selecting from one of the many options in the Variants section.

The Variants section allows you to customize theme colors as needed. Clicking the dropdown menu in the Variants section allows to customize the theme colors, effects, and connectors. It opens the New Theme Colors dialog box, which allows to customize each of the accents in the theme. If you are familiar with Microsoft Word, you should be right at home in Visio with respect to formatting text.

You can format titles and text within shapes. You can also use the Format Painter command to copy formatting and paste it into another shape or text box. To format the text, select the text box containing the text or highlight the text itself. Then, choose from the options available in the Font and Paragraph sections of the Home tab. You can change the font, size, color, and paragraph alignment. If you want to change the font styles in a shape, just double-click the shape to select the text within the shape and change the font styles as desired.

You can also format the shapes to give them a more professional or casual look as desired. To format shapes, select the shape in the diagram and format using the options available in the Shape Styles section. You can select predefined shape styles or you can customize the shape using the Fill dropdown menu.

To adjust the color of the shape border, select a color from the Line dropdown menu. The Effects menu allows to add special effects to your shape such as drop shadows or 3D rotations. Visio makes it easy to format the shape outlines and the connectors. You might be looking to format a shape outline to make it stand out from the rest of the shapes or to highlight something important.

To format a shape outline, click the shape or hold down the Ctrl key on the keyboard and select multiple shapes. This will open a Format Shape flyout. In the Line section, select the options you need to customize the shape outline.

You can change the color of the shape outline, increase the width to add more weight, change the rounding, and a whole lot more. You can also create gradients for the line to suit the diagram.

Like shape outlines, connectors can also be formatted as needed. To format a connector, select the connector in the diagram and bring up the Format Shape pane by going to the Line dropdown menu and clicking Line Options In the Line section of the Format Shapes pane, select the Dash type of your choice to change the connector pattern. You can also change the color of the connector and adjust the transparency levels as needed.

Visio comes with visual aids to help align and structure the elements in the diagram so that it appears great both on-screen and in print. The main visual aids available include rulers, grids, and guides. Rulers help in providing perspective to the elements in the diagram. They help orient the shapes to attain a consistent and clean look. Rulers can be switched off or on with a simple checkbox in the Show section of the View tab. When you move a shape, you will notice that there are 3 dotted lines shown in the following example in red rectangles on both the vertical and horizontal rulers.

These 3 dotted lines denote the left, middle, and right parts of the diagram. When you drag the shape vertically or horizontally, these 3 dotted lines help position the shape exactly at the place you need. Just like rulers, guides help in orienting different shapes of the diagram properly. You can create any number of guides from both the vertical and horizontal rulers. To create a guide, simply drag a line from either the vertical or horizontal rulers.

Guides are represented by lines, which appear thick when selected. You can delete a guide by simply selecting the guide and pressing the Delete key on the keyboard. Uncheck the Guides checkbox in the View tab to remove all the guides from view. Dragging a shape onto a guide will enable you to snap the shape to the guide.

When a shape is snapped to a guide, it moves along with the guide. Grids not only help to align shapes within the drawing but can also be an important measurement tool. Grids comprise of square boxes of defined area, which can be adjusted. Therefore, grids help you have an estimate of the likely area occupied by the shape, which allows you to size the shapes as needed.

You can also customize the size of each grid by adjusting the spacing between the grids. To do so, click the small downward facing arrow to the bottom-right of the Show section in the View tab. Apart from commonly used visual aids such as the ruler, guides, and grids, Visio also comes with few other visual aids to help you better organize your diagram. One of the advantages of using SmartShapes is the ability to quickly and easily connect a shape to the top four favorite shapes.

AutoConnect helps to quickly select a shape from the top four and instantly establish a connection to the new shape. Sometimes, you might not need this feature. In such cases, you can disable the AutoConnect feature by simply unchecking the AutoConnect checkbox from the Visual Aids section of the View tab. When the AutoConnect checkbox is unchecked, the SmartShapes and connecting arrows do not appear when a shape is selected. Dynamic grid provides a relative alignment cue when you insert a new shape.

When the Dynamic Grid option is turned on, you will see guides and indicators relative to the shape. Dynamic Grid can be used in conjunction with the actual Grid. The actual Grid is more of an absolute measurement and should be considered when precise measurements are of importance in deciding the placement of the shapes. The Dynamic Grid is more of a relative measurement. In the above example, we see that turning on the Dynamic Grid allows us to see the relative distance of the new shape with respect to pre-existing shapes.

Connection Points help in connecting shapes to specific points along the surface of a shape. For example, a shape can have four Connection Points along its perimeter to which connectors can attach to. Turning on Connection Points help to connect shapes precisely at defined connection points.

Connection Points can be identified by green squares that appear on all sides of the shape. If you want to connect to the shape directly rather than to a connection point on the shape, uncheck the Connection Points checkbox in the View tab of the ribbon.

Task Panes provide additional functionality to the user interface. You can use task panes to customize or add parameters to an object. The Shapes pane which is there by default, is an example of a Task Pane. Task Panes can be floating or docked and can be resized as needed. Apart from the Shapes task pane, there are quite a few other panes, which can be accessed from the Task Panes dropdown menu in the View tab of the Ribbon.

The Shape Data pane allows entry of additional shape metadata. This metadata is contextual and depends on the shape being selected. This is especially useful while working with complex diagrams.

This allows to set precise measurements of a shape. You can also change the angle of orientation of the shape and the pin position from which the measurements are to be considered.

The Navigation pane is available only in the Office version of Visio. It basically lists all the elements of the diagram and makes it easy to navigate to each of them. This is especially useful if the diagram has varied shapes and you want to navigate to a specific shape type. Selecting the name of the shape in the Navigation pane selects it in the canvas. It is easy to work with multiple windows or multiple versions of a document in Visio.

You can switch between windows easily or arrange them side by side for a comparative look. The options for window rearrangement can be found in the Window section of the View tab. New Window basically allows to create a new copy of the existing window. The new copy will not show the stencils directly, however, they can be selected by clicking the More Shapes arrow in the Shapes pane.

The new window can be identified by the presence of a number in the title bar of the window. In the following example, the original file name was BlkDiagm. Using the New Window command creates a new window with BlkDiagm: 2 in the title bar. This function allows you to arrange all windows side by side. This feature is useful for comparing two windows, however, if you have a high-resolution display, you might be able to accommodate more windows beside each other.

The Shapes pane and other panes can be minimized to allow more screen real estate. This function allows cascading of windows to give an overall view of the open windows. The active window is in the foreground, while inactive windows are in the background with title bars visible.

Cascade view is useful to know which documents are open at a glance. The right side of the Print menu shows a preview of the output. You can change the orientation of the page, page size, and select only the pages that you need to print. Depending on your printer, you can also print in color or in greyscale. Remember that printing in black and white might not produce a good output. Visio includes several ways to create a PDF of the drawing, which is extremely useful for sharing with others.

You can save the drawing as a Visio drawing. This opens the Save As dialog box. You might want to use this if you need to have fine grain control over the PDF document such as PDF version or compatibility properties.

You can also directly email the diagram to a recipient. This creates a new email in your default email client with the PDF file readily attached. Just enter the email address of the recipient to send the attachment. Exporting image formats is useful while sharing the drawing easily with others or to put it up on a web page. To export a drawing, go to the File menu, click Save As and in the Save As type field, choose from the list of supported formats.

You can choose from any of the abovementioned graphics formats. Once you choose a graphics format to export to, you will get some options to choose from depending on the capabilities of the graphic format. The options in the Operation and Color format fields are format specific. You can leave them mostly as default. Set the Background color as white if you have a background for the drawing.

Set the Quality as needed. You can also rotate the drawing or flip it horizontally or vertically. The resolution and size of the output diagram can be matched with the screen, printer, or source. You can also input a custom resolution or size.

Click OK. You can also export drawings to web pages which can be hosted on a web site. Visio allows customizing what goes into the web page. You can select which of the components of the diagram that you want to publish and the number of pages to publish. You can also provide a page title. The HTML file is created in the chosen location along with a folder containing the supporting files. Both the HTML file and the folder are linked together. Adding SmartShapes automatically creates layers.

Layers are basically overlays, which can be individually customized and turned on or off. Each shape and connector in the diagram forms a layer whose properties can be customized. To know the list of layers in the diagram, in the Editing section of the Home tab, click the Layers dropdown menu and click Layer Properties This opens the Layer Properties dialog box, which you can use to customize the different layers in the diagram. The Layer Properties dialog box lists the different layers in the document and allows changing the individual properties of the layers.

Layers are automatically assigned to shapes. However, Visio allows to assign layers to shapes as needed. You can also create your own layers. Let us start by creating a new layer and then assign some shapes to the new layer.

Go to the Layer Properties… dialog box in the Layers dropdown menu from the Editing section of the Home tab and click New… Type a name for the new layer. The new layer will be created in the Layer Properties dialog box and will initially have zero shapes, as they are yet to be assigned. Shapes can be assigned to any layer. To assign a shape to a layer, click the shape or connector in the diagram and then, click Assign to Layer in the Layers dropdown menu from the Editing section of the Home tab.

It opens the Layer dialog box from which a shape can be assigned to either an existing or a newly created layer. Note that the New Layer that was created earlier is now in the list.

A shape can be assigned to more than one layer as well. To assign a shape to all the layers in the document, click All and then click OK. The Layer Properties dialog box allows to change the properties of individual layers. The Name field lists the type of layer, while the field lists the number of shapes in that type. In the following example, we see that there are nine equipment shapes in this diagram. There is a row of checkboxes for each layer type that can be selected or deselected.

Unchecking the Visible checkbox makes the shape invisible in the drawing. If the Print checkbox is checked, the shape will be printed along with the others. Unchecking the Print checkbox will not print the shapes in the layer.

Similarly, layers can be made active or locked. Shapes in an active layer can be manipulated without affecting the other shapes or layers. When you lock a shape, Visio prevents any changes from happening to the shape. You cannot drag the shape or change its contents. Snap and Glue will be checked, if the shapes are allowed to snap to a grid. You can also represent a layer by a color for easy recognition. When you represent a layer by its color, the shapes belonging to that layer will also be colored in the diagram.

This is useful if you want to differentiate a set of shapes from another. Themes and Styles are useful to give the diagram a design makeover and make it stand out. Visio provides a standard set of themes and styles, which are customizable. Themes apply to the entire diagram. Themes comprise of a set of colors and effects that generally blend well with each other.

They are a great way to quickly give the diagram a polished look. Themes also affect other parts of the document such as titles, headings, text, etc.

To apply a theme, go to the Design tab and select a theme from the Themes section. The dropdown arrow provides more choices categorized by theme type. When you click a theme, all the aspects of the diagram and other parts of the document reflect the theme settings. A theme can have many variants, which can be selected from the Variants section of the Design tab.

Styles are different from themes such that, they are applicable to a selected shape or a group of shapes. Styles help in customizing the aspects of a particular style. To change a style of a shape, select the shape and from the Home tab, then select a style from the Shape Styles section. Style can be applied to both shape elements in the diagram as well as to individual text boxes.

You can select multiple shapes to apply the style to all of them together. When you change a theme after applying a style to a shape, the shape will take up the characteristics of the theme but will still remain distinct from other shapes. Of course, you can continue to customize the style even after applying a theme. Themes are useful to customize the appearance of the document.

Visio goes a step further and allows to customize the themes themselves. Themes come with variants that can be further customized as needed. Theme variants can be accessed from the Variants section in the Design tab. You can use the stock variants or click the dropdown menu to customize many other aspects.

Sometimes, it becomes necessary to prevent themes from affecting one shape or a group of shapes, especially if they have important information that has to be presented in a particular way. To enable protection for a shape, click a shape or a group of shapes. Further information: Microsoft Office Mobile.

The Inquirer. Incisive Media. Archived from the original on January 31, Retrieved January 29, Retrieved June 15, Microsoft Blog. Retrieved October 6, May 12, Retrieved August 16, June 16, Archived from the original on October 22, Retrieved August 27, UBM plc. Retrieved April 22, CBS Interactive.

The Verge. Vox Media. February 9, Retrieved June 28, Office News. Retrieved November 20, February 25, Retrieved February 25, International Data Group.

Retrieved December 11, August 27, Retrieved September 14, PC World. January 30, Retrieved August 26, Ars Technica. Retrieved June 7, July 16, Archived from the original on October 1, July 17, Retrieved February 24, October 5, Retrieved October 13, October 24, Retrieved November 18, November 15, Paul Thurrott’s Supersite for Windows.

Retrieved March 27, Office Next. August 13, Archived from the original on September 18, Retrieved April 26, Retrieved August 29,

 
 

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